Campus-wide Technology Plan

Rio Hondo Community College

District-wide Technology Plan

October 29, 1998

Prepared by: Technology Committee

Jay Sunyogh Marsue Ratzke Steve Bayard

Nedra Root Jan Coe Andy Howard

Sandy Sandello Victoria Sartwell Van Vuong

Dan Coffman Dale Harvey Howard Beazell

John Bryant Voiza Arnold Alan Cutler

TABLE OF CONTENTS

INTRODUCTION ………………………………………………………………. 3

SITUATION ANALYSIS……………………………………………………….. 4

SUPPORT COLLEGE INFRASTRUCTURE ………..…...………………… 4-8

SUPPORT THE ADMINISTRATIVE USES OF TECHNOLOGY…………. 8-11

SUPPORT STUDENT USE OF TECHNOLOGY ………………………….. 11

HARDWARE AND SOFTWARE UPGRADES AND STANDARDS ………12

TECHNOLOGY DEVELOPMENT & SUPPORT …………………………....12-13

TECHNOLOGY FUNDING RECOMMENDATION …………….…………...14

DISTRICT-WIDE AND DEPARTMENTAL TECHNOLOGY GOALS …..... 14

ON-GOING TECHNOLOGY PROJECTS ……………………………………15

RECOMMENDED TECHNOLOGY BUDGET (1999-2002) …….……….....16-18

APPENDIX: DEPARTMENT UNIT PLANS ……………………….…….…...19

I. Introduction:

Overview of Current Technology Environment:

This plan outlines the necessary structural supports and administrative processes needed for coherent and efficient incorporation of technology throughout the college. Additionally, it examines facilities, equipment and technical support needs. The following is a list of some current limitations:

insufficient network infrastructure in most labs and other areas with aging computers;

insufficient technology support staff available to meet and support the growing and ever-changing needs for technology;

insufficient coordination between college groups and committees on the use and growth of technology;

number and location of student computing labs and the quantity and quality of their equipment is inadequate;

Currently the numbers, quality, and hours of availability of computer workstations for students are inadequate.

As the number of students, faculty and staff using computers grows, the gap between their technology needs and our support resources grows even wider. Thus a demand for a college-wide commitment to support technology is critical if we are to move effectively into the 21^st Century.

Rio Hondo College is increasingly aware of the benefits to be obtained from using technology in education. As information technology grows, there will be increasing opportunities to adopt these new capabilities into the curriculum in both pedagogically sound and innovative ways. To the extent that RHC is able to take advantage of these technologies, we will better serve our campus constituencies and, therefore, the public at large. To this end, these technologies and support systems must be available for use at all college levels and accompanied by a well trained staff and technical support department.

Over the years many segments of the college have been working towards moving us into the technological age, with computer utilization as the primary tool. At the present time there are several computing plans in various stages of development. Some are partially implemented, while others are in the design or planning stage. This plan and the Technology Committee’s challenge is to pull together all these separate yet competing departmental or division plans into a comprehensive college-wide technology plan that addresses the changing computing needs of Institutional Planning & Effectiveness, Student Learning & Success and Economic & Community Development.

II. SITUATIONAL ANALYSIS:

Since the college is totally immersed in computing, we must deal with two dominant

technology trends. The first trend is the decentralization and distribution of increasingly more powerful computers, that store large amounts of data or information needed by our students, faculty and administrative support functions. The second trend is the purchase or development of custom software that meets the unique needs of a department, its instructional labs and/or the faculty member. These trends have caused us to ask the following questions: how do we benefit from this diversity of computing resources? How by linking or networking our computers would we improve productivity and provide greater access to data and information? How do we give our students, faculty, and administrative support areas the computing tools necessary to communicate with one another-the world and still meet their daily instructional and operational goals?

As the college moves forward a departmental support system must be in place to ensure smooth implementation of technology campus-wide. Therefore, the Technology & Information Services Department and the Technology Committee will plan and implement new technology in tandem with the college-wide unit plans to minimize implementation and learning gaps, chaos and staff frustrations. To help eliminate these frustrations and be cost-effective the plan must include support for the following:

Support for the College Technology Infrastructure – By providing our students, faculty and staff universal access to information and technology necessary to ensure they are able to meet their educational goals and the service and support goals of the college.

Support for the Administrative Uses of Technology – By providing them a reliable mainframe or system to ensure timely access to data in a format that can be easily used to analyze and process their daily work.

Support for Student Use of Technology – By providing students equal and easy access to the latest technology so their interactions with faculty and others sources is more efficient.

Hardware and software upgrades and standards – By providing common computer tools all individuals users can speak with a common language while still allowing for innovative uses of technology.

e. Technology Development - Develop a system that ensures adequate funding and staffing is made available to assist us in meeting the technology needs of the college.

III. Support College’s Technology Infrastructure:

Rio Hondo’s infrastructure, once completed and fully functional, must meet the college’s current and future voice, data and video needs to the classroom and the desktop of all computer users. Infrastructure is, however, more, than cables, routers, hubs and servers. It must also address software integration, network management and the delivery of information at a speed that meets the user’s needs.

We therefore recommend the following district-wide network hardware and software needs be considered over the next three years (1999-2002):

Infrastructure Needs 1999/2000

This year we are requesting infrastructure upgrades for the areas of the college with the highest concentration of computers using 10Mbs networked hubs. These high-end hubs should help to improve the efficiency and speed on the campus backbone for these users. In addition, 100Mbs switched ports will be added to the central hub located in the computer center to boost networking and server speed and throughput campus-wide.

Administration Building 1^st Floor - Add switched 100Mbs ports for (48) computer users in this area of Adm. building, the estimated cost is $30,000.

Administration 2^nd Floor - Move all staff and classroom users on this floor to 10Base-T switched ports, the estimated cost is $30,000.

Technology & Information Services area – Purchase and install 100Base-T switched ports for (12) servers, the estimated cost is $52,000.

Business Office - Add 100Base-T switched ports for users (36 ports) at a cost $15,000

Library lower level - Move staff computer users to a (24port) 10Base-T switched hub at a cost of $4,500

Library 2nd floor - Move (24) office and (24) student computer users to 10Base-T switched ports, at a cost of $9,000.

Library 5^th Floor – Install 10Base-T switched ports hubs for all classrooms and labs on this floor (90 ports) and (24 ports) for staff computer users, at a cost of $30,000.

Budget for annual maintenance on all advanced telecommunications equipment. This maintenance agreement will guarantee 24hr repair, replacement, support and regular software upgrades for all critical networking equipment. It will also help to assure compatibility and avert any potential operational problems. The annual maintenance and support is estimated at $10,000.

We anticipate four of the college’s fifteen networked servers will require upgrading this year, at a cost of $6,000; and would put in place a plan to upgrade three to four servers

annually. Also a plan will be developed to purchase and implement a network firewall and a network backup system for all college servers. The firewall and back-up system purchases are estimated to cost $5,000

Telephone Support - We will continue the maintenance and support agreement for our

telephone system with Ericsson. The annual cost for this agreement is $36,000.

Spare Parts Repair Budget - We need an annual service contract to maintain our MAC computers, laser printers and typewriter that our technicians are unable to repair. These contract services agreements can average $10,000 annually. We also need a spare parts budget to replace or purchase computer parts, printer cables, network cards, surge suppressers, etc. A budget that adequately addresses these needs is essential if we are to meet the support and service needs of the District’s computer users. An annual budget for the Spare Parts is estimated at $50,000.

Computer Software License – Annual computer software licenses and software upgrade budget is needed to help the college stay current with the latest software being used in instruction and/or the work place. Our computer support staff also requires regular software upgrades to assist them in the timely and efficient performance of their duties. Additionally, annual software licenses are necessary for the District to continue maintaining legal copies of software. The annual budget for software licenses and upgrades are estimated at $45,000.

FAX Server - Most departments have computers with FAX capabilities and yet they each have separate Fax machines. Therefore, the purchase and installation of a Fax server would enable us to incorporate Fax and computer networking services together under our e-mail system. This implementation would help to curtail the demand for fax machines, phone line, reduce our phone bill and consolidate our all fax functions to better serve the departments and the college.

The Uninterrupted Power System (UPS) – The UPS is needed as a power back-up to ensure the college’s critical servers stay up and running during a short-time power failure.

Infrastructure Technology Needs 2000/2001:

This year there will continue to be a need for a computer spare parts budget if we are to maintain our 1200 computers, 16 networked severs and our telecommunications equipment. An annual budget is requested for $50,000.

There continue to be a need for software licensing and upgrades to maintain our legal compliance and to facilitate regular enhancements. The cost is estimated at $45,000.

This year’s telecommunications upgrade will concentrate on moving the remanding computer users over to switched 10Mbs networking speed. This year all the college’s computer users will be accessing the network for most of their computer needs. Therefore we are planning to continue upgrading the network so it can transmit at video conferencing speed to help improve throughput and make desktop video available over the network. To accomplish this task we will add more high-speed ports in the Technology & Information Services area, add more servers, upgrade some servers and install a smart switched router as a network traffic cop. The smart switched router technology and the other telecommunications enhancements should allow us to better handle large quantities of data needed when large files are downloaded over the Internet, our student and staff computer user based increases and video conferencing over the network is activated. The following are the network needs by department or area we are recommending:

Technology & Information Services - Add 100Base-T (12) ports for server access. Add Smart switched Router to better control backbone traffic, estimated at $80,000

Police Academy - Add classroom 10Base-T switched ports (24 ports) and add (24 ports) to the office 10Base-T switched ports, estimated $9,000

Technology - Move office users to 10Base-T switched ports (24 ports), est. $4,500

Putnam Center -Move office users to 10Base-T switched ports (24 ports), est. $4,500

Child Development Center - Move office users to 10Base-T switched ports (24 ports) $4,500

Women’s PE Office -Move office users to 10Base-T switched ports (24 ports) $4,500

Fitness Center - Move office users to 10Base-T switched ports (24 ports) $4,500

Men’s PE Office - Move office users to 10Base-T switched ports (24 ports) $4,500

Library - 2nd floor – add 10Base-T switched ports (24 ports) to classrooms, 3^rd Floor. Move office users to 10Base-T switched ports (24 ports), 4^th Floor Move office users to 10Base-T switched ports (24 ports). The estimated cost $13,500

Arts & Sciences - Move office users to 10Base-T switched ports (24 ports) $4,500

Music Office/Campus Inn -Move office users to 10Base-T switched ports (24 ports) $4,500

Since the faster network hubs are costly an annual maintenance agreement should be established to ensure equipment replacement and supported in case of failure. The estimated cost is $17,000.

Infrastructure Technology Goals 2001/2002:

As of today (1998), ATM is the most advanced network available with the necessary speeds and controls to handle large volumes of data and complicated applications. Though ATM is very expensive today, we know it will be more affordable in this budget year. We plan to start incorporate ATM technology into our network backbone and progress to making ATM available all the way to the computer desktop. Therefore, as a starting point the following server databases, audio/video application advancement should be considered:

Interactive video presentation will become the standard for most classroom instruction.

Interactive computer/television instruction should be implemented, allowing faculty and students to pull and storage instructional TV programs on individual microcomputers.

Microcomputer based software should be installed for faculty to input course assignments and have them accessed by students from all computers connected to the campus-wide network.

Technology & Information Services - Add 100Base-T server ports (12 ports), estimated at $5,000. Install an ATM high-speed backbone for Internet access, estimated at $100,000; and increase the annual maintenance for our high-end networking equipment to $24,000.

The Science Building was not mentioned in the plan because it’s undergoing remodel during the 3 years of the plan. Once the building is finished the networking equipment’s cost is estimate at $100,000 to support the building’s planned computer users population. This cost is based on using ATM technology.

The FDDI Access cards - These network cards will enable us to connect high demand servers (email, student application, financial aid database, etc.) directly to our high-speed backbone. Our current technology has our servers and other networking equipment running at 10Mbps once we connected them to our FDDI backbone the speed will increase to100Mbps.

Expansion of Campus Backbone - as our computer user base grows and their need to access e-mail and Internet increases, we will need to expand and speed-up the campus backbone with the purchase and installation of high speed network hubs. I am recommending we purchase two high-peed network hubs at an annual cost of $60,000. We also must renew the maintenance agreement for our existing High-speed hubs at an annual cost of $24,000.

Other Information Technology Equipment Goals:

Continue evaluating the Web server’s hardware and software capabilities to handle the anticipated increases in on-line distance learning courses and Web page development.

Rio Hondo College currently has Analog Satellite downlink capabilities and plans to

purchase a Digital Satellite down-link that meets the State standards set out in the

Telecommunications Technology Infrastructure document.

In an effort to keep technology current at our El Monte Corporate Training Center, we need to upgrade the (24) computers and provide an Internet connection. The estimated annual cost for the Internet connections is $2,500.

This year we must expand our video conferencing capability to the faculty and install one of our two large video units at the Corporate Training Center in El Monte. The installation of more video line connections in various locations around campus can make the video units more accessible to faculty for instruction. The cost is $5,000.

IV. Support for the Administrative Uses of Technology:

Our MIS system is a complex linkage of hundreds of programs working together to provide data and information in meaningful fashion to the various administrative departments. The capabilities of our administrative system is continually being challenged and must be modified regularly to meet the changing needs of the college, our students and staff. Therefore we recommend that an annual review of the technology needed to support our MIS be implemented.

Our administrative software systems is called the Management Information System (MIS) and running on our HP939 mainframe. The primary component of our MIS running on the mainframe is the Santa Rosa Student database, but we are also have Human Resources and the Safer’s Financial databases. The other modules, interfaces or major enhancements to our MIS are:

Our Kiosk grades and registration interface
EPOS telephone registration system
DSPS on-line screens and MIS reporting program
Assessment Profile letters and scoring database
Pre-Requisite Checking and Blocking
Academic Early Warning system
Human Resources on-campus reports
Student Fee Refund system
VATEA MIS data collection and processing programs
Local MIS reports written in-house
Visimage Decision Support System

Our Powerhouse 4GL database
Our Matriculation module has been developed to integrate and link our admissions, orientation, assessment, counseling, follow-up and other student support services functions.

Mainframe Hardware and Software needs (1999-2000):

Continue our Year 2000 HP mainframe software programming effort. The estimated

overtime cost this year for the project is $75,000.

We estimate our HP mainframe’s utilization, its user base and disk storage will increase 100% over next three years. We also project our Santa Rosa software will need major modifications to meet the fast ever-changing requirements of our student population and support staff. Therefore, this budget year we must begin an evaluation process to replacement our HP platform and MIS software with an integrated student/administrative client server system capable of providing campus-wide access to data across several databases and/or applications. This software evaluation must be a campus-wide team effort that includes key members of all departments of the college. We should also begin budget or at least set-aside about $200,000 for the future lease or purchase of a new Management Information System (MIS).

Develop a real-time computer link to local high schools for the purpose of conducting

on-line student orientation, assessment and registration.

Continue the development of our real-time on-line access system to student grades, unofficial transcripts, catalog, course, scheduling data, orientation, financial aid, scholarship information, etc.

Give students an on-line means to develop their educational plans and determine degree

graduation requirements. This systems would free counselors and faculty advisors from answering routine questions so they can focus on the unique needs our student.

Develop a system or means for Administration of Justice (AJ) to register their students

on-line directly from their office into the database.

Begin the process of implementing Electronic Transcript processing that provide us an

on-line connection to the CSU and CU systems. This software is estimated to cost $25,000.

If we have not developed plans to replace our Santa Rosa system over the next three years

we should begin expanding our on-line student system to give students access to the

following applications or student functions:

Grade Lookup; a simple inquiry which would display the student’s Grades, GPA

and Probation Status for a given semester. This function, in most cases, would

eliminate the need for mailing report cards.

Course History; an inquiry which would display all classes which the student has taken at Rio Hondo College, sequenced by semester and including Grades, Goal, Major, and Total Units Earned

Current Class List; an inquiry of all classes in which the student is currently enrolled

Is displaying Section Number, Course Title, Days, Hours, Instructor Name, Room

Number, Units, Status, and Status Date.

Financial Aid Status; a simple inquiry giving the current status of a student’s Financial Aid Application.

Pre-requisite Check; the student enters a Course to check and is informed whether or not they have met the pre-requisite for the course

6) Open Class List; the student will enter a Course and a list of classes with open seats

will display: Section Number, Days, Hours, Instructor Name, Room Number, and Units.

7) Customized Course Planning Guide; an interactive guide to setting up a simple on-l line education plan.

8) Graduation Check; an inquiry displaying which requirements have been met

and have not been met; and how many units count toward graduation.

Mainframe Hardware & Software Technology Needs (2000-2001):

With the increase number of HP mainframe users during the registration periods our system routinely reaches its limits, forcing staff and faculty users to log-off so Touch-tone student registration is not impacted. Since we anticipate our HP user limit will routinely reach its maximum of 160 users this budget year. We would like to increase that limit to 252 at an annual cost of $30,000.

We will continue our evaluation of a replacement for the Student Records, Accounting, Human Resources and Purchasing software. This year it s imperative a software migration plan is developed and a budget is established. Because any software replacement considered will require a minimum of 12 months for data conversion and implementation just for the student module. Therefore, our software evaluation and replacement process should begin by July 1999 or we will not be ready for implementation until the year 2002 or later. To start this project we are requesting an annual budget of $200,000 be established and set aside over the next three years for software replacement.

Touch-tone Registration -Since 99% of our students register by touch-tone each semester its essential that an additional 12 additional phone ports be added to the system. This enhancement means adding another high-end computer, communication and phone lines, and the purchase of one additional voice dialog script license. The estimated cost of this enhancement is $25,000.

Mainframe Hardware & Software Technology Needs (2001/2002):

The decision to replace or keep our Santa Rosa student software must have been made prior to this budget year. If the decision was to replace our Santa Rosa system a budget should have been established for $1,500,000 to lease the new software and hardware over three years. This new client server software should support our student, human resources, financial aid, accounting and purchasing systems. Therefore, all new mainframe software development will be done on the new system in-house or by the vendor.

V. Support for Student Use of Technology (1999-2002):

To help ensure successful and effective use of technology in teaching and learning, it is important that the college follow some of the following recommendations:

Provide all faculty network access to e-mail and Internet from their offices.

Provide faculty on-going training in the use of technology to enhance instruction

Support faculty in the creation of multimedia and Web-based instruction

Provide a computer workstation with Internet and e-mail access in all faculty offices

Establish a mechanism to inform all instructional and student service areas about new technology at the college

We must allocate funds to upgrade or replace a minimum of (30) computers annually in the college’s labs and classrooms. A commitment must also be made to upgrade the software in support of curriculum development and enhancements. The annual cost of the computer hardware upgrades is $55,000 and $40,000 is needed for software enhancements.

We must also budget annually for the replacement of computer tables or desks currently in use in the various labs and classrooms. The existing tables are too small to handle the computer monitor and keyboard thus, the keyboard and work paper in many cases are placed in the students lap. We estimate a budget of $10,000 per year is needed.

Develop electronic counseling support systems to use for student educational plans; accessing transfer articulation agreements; college/career information (Eureka or equiv.); student demographic data; student academic data: credit/non credit and transfer credit; associate degree, CSU, and IGETC audits. Also, access to inherent sites for more detailed academic information including college catalog, time schedule, and college calendars; student academic progress checks/ probationary status; student appointment scheduling and tracking of service provided counselor log of each assigned student.

VI. Hardware and Software Upgrades and Standards (1999-2002):

With limited resources the District cannot afford to support each and every technology standard that may be available to business and industry. The support for such a policy would be too expensive, both in terms of the variety of technical support skills required to provide adequate level of expertise, as well as the financial cost in purchasing differing technologies. At the same time, the college must meet the instructional needs of students. This requires a careful balancing act between what we establish as a standard and what individual divisions may require.

It is essential that we find the most cost-effective method for the acquisition of technology. It is difficult to maintain currency in these times of rapid technology obsolescence and to acquire technology that meets the needs of individuals within the incorporated standards. We therefore recommend:

Standards are set and maintained for hardware, operating systems, network protocols, desktop productivity software, etc. that are industry standards and which can be effectively supported by the staff of the district. All support staff deans and administrators should adhere to these standards, with exceptions to the standard only being allowed when there is a clear and demonstrable need for instructional reasons. The standard should be reviewed periodically to ensure compatibility with current and future technology with a plan developed for cyclical upgrades and replacements:

VII. Technology Development and Support (1999-2002):
We envision with the District’s recent commitment to technological enhancements and with regular planning that there will be continued college-wide support of staffing. We therefore recommend that the following staffing be considered as we try to maintain a sufficient staff level to better serve our students.

Instructional Assistant Augmentation - Our three instructional assistants in the Business area are responsible for lab and classroom monitoring and providing students and faculty technical computer support. The following are the labs and classrooms under their supervision are: B107, B108, B113, B114, B115, B116, B117 along with the projected move of the TLC and MRC labs and the creation of B109 and B112. Since the primary purpose of the instructional assistants is to provide support for the District and Business computer classrooms and labs. The issues of inadequate staffing and lab coverage must be addressed. Currently, the instructional assistants are hard pressed to cover the existing

labs and classrooms under their supervision, with the planned additions effective coverage

will become even more difficult.

Therefore, we are requesting the two instructional assistant’s assignment be increased

from 11 to 12 months and the augmentation of the evening 50% position to full-time. This

change will help us to improve support and provide reasonable coverage of the 10 labs

and computer classrooms located in Business. This augmentation request is for the

1999/2000 budget year, at an annual cost of $22,000.

Computer Repair Technician is our number one staffing augmentation priority. To date, the Technology and Information Services Department has three computer technicians supporting the hardware and software for 950 PC’s, 100 Mac’s, 650 printers, the network communication hardware, telephone system, cabling infrastructure and coordinate repairs for our videoconferencing equipment, typewriters and Fax machines. The annual cost for this augmentation is $46,000 beginning in with the 1999/2000 budget year. Below are some workload stats in support of this staffing request:

Computer Hardware Service calls: 150 per week

New Equipment Installation: 25 pieces of equipment per week

Software Service Calls 50 per week

Telephone Service Problems 20 per week

Preventive Maintenance is not done due to lack of time

Hire Network Administrator, Range 51 Classified Salary Schedule. This position is necessary to administer and to continue supporting the college’s growing network of servers and telecommunication infrastructure. The workload for this area has outgrown our network specialist ability to support the varying network issues in a timely productive manner. The network specialist duties and responsibilities involves the planning, design, evaluation, troubleshooting, purchase, installation and support our the college’s backbone, cabling, telecommunications infrastructure and 16 network computer servers. One can readily see this in too much work for one position and the workload continues to increase. Therefore, we are requesting an augmentation be considered for the 2000/2001 budget year, at an annual cost of $70,000.

Faculty Lab Coordinator - One of the missing components in our support of the District lab

is our reluctance to fund and assign a computer technology trained full-time faculty to the

lab. We feel one full-time faculty position is needed if we are to improve the support and

service for our students, provide longer open lab hours and meet the State requirements for

Positive Attendance collection. This augmentation is estimated to cost $50,000 annually.

Computer Technicians Space - Technicians work Space - We currently have four computer technicians working in an 8’ by 8‘ room without space for even one workbench. This room is inadequate for one technician to work and is an impossible situation for four. There is space for only two desks and the technicians repair computers and other equipment while sitting on the floor. New computer equipment is received in another location of the computer center and is store on the operation area’s floor. This space away that’s needed to perform the daily mainframe computer operations. Also, the equipment location is a distance away from the computer repair technician’s work area and makes in difficult for them to perform assemble line type of installations.

Our request is to lease a temporary trailer for 3 years to house the four Computer Repair Technicians. The trailer would be used to receive new computers and related equipment, store equipment and spare parts and function as a work set-up area for computer repairs. The estimated lease cost is $700 per month or $8,400 annually after the initial set-up cost. We realize this is only a temporary solution to our work space problem, but our feelings are that within three years a permanent location could be found.

XI. Technology Funding Recommendations (1999-2002)

The scope and extent of the future use of technology within the District depends upon decisions that are made by faculty, managers, staff, students and administrators. Those decisions will be based primarily on the college’s Master Pan and how these policy makers and/or stakeholders perceive the importance and value of technology in education.

If we are to meet our stated goals of providing our faculty, staff and student the technological tools and capabilities a significant increase in funding for technology is needed. It’s difficult to pin down the actual outlay needed for technology with the speed with which technology is changing and the college’s computer users skills are growing. But an annual expenditure in the range of 10 to 12% of the total budget should be considered.

An estimate of the expenditures needed to implement the goals and objectives of the District’s three divisions are summarized and outlined in the following tables.

X. District-wide and Departmental Technology Goals:

The following codes are used to determine the technology items that are covered under this technology planning strategy Vs the items that are departmental. For example, installation of network connections, Internet, e-mail, mainframe, maintenance, software licenses, etc. are considered District-wide support items. Thus, the codes used to identify District-wide support are:

DIS-Infras - Infrastructure

DIS-Soft - Software License

DIS-Main - Mainframe

and any technology references without these codes are departmental requests.

On-Going Projects List –

Following projects are listed in the Technology Plan because of their overall important to the success of our technology driven college. Most of these projects were started in the 1997/98 Budget year and will be implemented over the next three budget years. These projects are also included in this technology plan as critical upgrades or replacement needs.

Item #	Description
1	Continue Year 2000 HP database conversion
2	Provide Internet and E-mail Access for all Faculty
3	Continue the modifications and corrections to the MIS database
4	Upgrade labs and classrooms with older technology with current technology.
5	Internet access for all Administrative manager and staff
6	Expand Internet and computer Access in the library
7	Install more Servers, at least one Server for every 30 computers in a lab or classroom
8	Increase bandwidth for Internet access on and off campus
9	Upgrade HP939 Operating System to Release 5.5. This O/S software release is Year2000 complainant
10	Expand Campus LAN Infrastructure to new areas and classrooms
11	Positive Attendance Student ID Card Readers Part 1: Implementing new data collection Systems with the creating or purchase of new software to read the ID cards
12	Automated assessment testing
13	Establish program for the large Video Conferencing units utilization & expand Desk top Video
14	Provide Internet connect and support for all off campus facilities, i.e. El Monte, Santa Fe Springs, etc.
15	Continue the development of the Web/Kiosk on-line Student Information System, i.e. by adding the unofficial transcript printing.
16	Presentation equipment setup in classrooms
17	Increase the installation of our Manager Decision Making software and other management tools
18	Increase our campus-wide computer training effort for managers, staff and faculty.
19	Evaluate and make recommendation for new MIS software
20	Set up Web/Mainframe Firewall to protect campus sensitive data
21	Provide for Campus-wide access to RIO Interactive Online system for every computer on Campus.
22	Upgrade Touch-tone Registration System to Windows Applications
23	Upgrade the Document Imaging System to latest software.
24	Continue Upgrading the SAFER’s Financial Aid software on the HP939 mainframe
25	Improve web page development by provide an Interactive page for every department on campus
26	Add Spanish Script to Touch-tone Registration
27	Add Grade Look-up Capability to the Touch-tone Telephone System

Recommended Technology Budget for years 1999-2002:

TECHNOLOGY BUDGET GOALS (1999/2000)

Infrastructure Strategies:

Admin 1^st Floor

Add switched 10Mbs ports for remainder of Admin user (48 ports) = 30,000

^{2nd Floor Administration
Move office users to 10Base-T switched ports (48 ports)
Move classroom access to 10Base-T switched ports (48 ports) = 30,000
Technology & Information Services
Install 100Base-T switched ports for servers (12 ports)
Install 100Base-FX switched ports for backbone upgrade (12 ports) = 52,000

Business Office
Add 10Base-T switched ports for users (36 ports) = 15,000

Lower Level Library
Move office users to 10Base-T switched ports (24 ports) = 4,500

2^nd Floor Library
Move office users to 10Base-T switched ports (24 ports)
Move student users to 10Base-T switched ports (24 ports) = 9,000
5^th Floor Library
Install classroom 10Base-T switched ports (90 ports)
Install office 10Base-T switched ports (24 ports) = 30,000
Firewall & Server Back-up System = 5,000
Network server upgrades = 6,000
Fax Server = 10,000
Contract Services Agreements for Mac’s & Printers = 10,000
Computer Spare Parts Budget = 50,000
Upgrade (30) computers annually = 55,000
Computer Tables and Chairs (annual cost) = 10,000
Subtotal $29,500
Software:
Mainframe Software replacement funding set-a-side 200,000
Campus-wide software License = 40,000
Maintenance on all the advanced equipment will be estimated at = 10,000
Ericsson Telephone System Maintenance = 36,000
Subtotal $286,000
Staffing:
Annual Overtime cost for Year 2000 software conversion = 75,000
Instructional Assistant Augmentation = 22,000
Computer Repair Technician augmentation = 46,000
Faculty Position for District Lab Support = 50,000
Subtotal $193,000}
Total (1999/2000) $769,500

TECHNOLOGY BUDGET GOALS (2000/2001)

Infrastructure Strategies:

Add 100Base-T ports for server access (12 ports)

Add Smart switched Router to better control backbone traffic (12 ports) = 80,000

Police Academy

Add classroom 10Base-T switched ports (24 ports)

Add office 10Base-T switched ports (24 ports) = 9,000

Technology